Volunteers:  Individuals willing to provide a service to the Marching Band without receiving any benefits in return for their services. Individuals will have a vested positive reason for performing a service to the band. Volunteer individuals can be anyone in the community that the board has approved before rendering their service if they are not currently related to or known to a present band member.

General for all Volunteers:

  1. Needed for Summer Band Camp, Home Football games including JV; Practices, Competitions, Concerts, Fundraising Events, and Special Events: Tallwood Invitational, Spring Assessments, and Parades. And other planned events throughout the year.
  2. Sign-Up for the desired position on CHARMS
  3. Report on time for the chosen event
  4. Wear appropriate clothing for the event. All volunteers need to wear closed-toed shoes except for indoor events due to the amount of walking and equipment transportation needs.
  5. Have fun, and enjoy being part of the Marching Lion family.
  6. Please check in with the office the week you plan to volunteer to have your ID scanned through the Raptor system, school-wide policy.

Areas of Service

Concession Stand

Committee Chair/Lead

  1. Plans for the upcoming football season once a schedule is posted.
  2. Meets with Band Director, Band Booster President, and VP of Volunteers to discuss the number of volunteers needed for events
  3. Budget for the upcoming year, meeting with Band Director and Board to determine the expenses and expected income
  4. Determine items to sell and the price point for the items
  5. Inventory the stand and ensure all equipment is in working order (During the week of Band Camp)
  6. Place order for the concession stand before all home games and invitational
  7. Pick-up or delegate someone to pick up an order
  8. Attends every event or delegates a lead when absent
  9. Arrives no later than 5 pm or delegates a lead until the arrival

Concession Stand Cashier (2-4)

  1.  Arrive at 5:30 pm,
  2. Takes the orders from customers,
  3. Uses the Square to track the purchases
  4. Exchanges money correctly,
  5. Works with a runner,
  6. Close the stand and counts money with Lead,
  7. Helps stock and clean

Concession Stand Griller (2-3)

  1. Arrives 1 ½ hrs (5 pm) before the event to begin grilling,
  2. Cooks until 1 hr before stand closing,
  3. Ensures the grill is cleaned and stored before leaving,
  4. Helps stock stand at the end of the evening and cleans

Concession Stand Runner (2-4)

  1. Arrives by 5:30 pm, works along with cashier to ensure the items purchased are prepared and served promptly,
  2. Helps stock and clean at the end of the evening

Concession Stand Popcorn Maker/Stocker (1)

  1. Makes popcorn, fixes bags for sale,
  2. Ensures that supply is ready and remains steady
  3. Helps to stock items that become low are replenished during the event, and at the end, clean 

Chaperones: School, Competitions, and Trips

VP of Volunteers or designated Chaperone Captain

  1. An identified individual who has the list of volunteers and their roles;
  2. Directs volunteers to their needed positions, answers any questions that new volunteers may have;
  3. Provide area leads with updated information on volunteers during the event, fills in when individuals do not show up,
  4. Problem solves when needs a rise and shifts volunteer as needed
  5. You must check in with the school’s Raptor system at the security desk to have your ID scanned. All volunteers MUST do this, preferably the week of the event. This is a school-wide policy.

Football Game Chaperones

  1. Dinner Helpers (2) Gathers the orders and determine the amount needed and will pick them up from the concession stand before the end of the 2nd quarter
  2. Stand Support (2) Present to monitor the student’s behavior, assist with staff needs, watch over the instruments when the band is not in the stand, ensure the band’s safety, assist with water before halftime, and gather the water before the game in the coolers. Grabs a medical bag, reports to band director any issues that are beyond general first aid, tracks all medical care given, reports to parents any medical care given
  3. Guard Parent: (1) Present to ensure the needs of the guard are met, grabs a medical bag and provides medical assistance when needed, helps with guard props before, during, and after the show, Positive motivator for the guard, supports the staff

Competition Volunteers

  1. Snack Helper: (1) Ensure water and snacks are counted and loaded on the buses before departure; disperse the snacks at designated times, and ensure all kids have meals or money for meals (before leaving)
  2. Guard Parent: (1) Present to ensure the needs of the guard are met, grabs a medical bag and provides medical assistance when needed, helps with guard props before, during, and after the show, Positive motivator for the guard, supports the staff
  3. Stand Support (2) grabs a medical bag; reports to the band director any issues that are beyond general first aid, tracks all medical care given, reports to parents any medical care is given, Present to monitor the student’s behavior, assists with the needs of staff, watch over the instruments when the band is not in the stand, ensure the safety of the band, assist with water before halftime; Monitor, the students on the buses
  4. Uniform Delegate (1-2): Ensures all uniforms are ready for the performance if there are any issues and carries a bag with needed supplies for any possible scenarios. 

PIT Volunteers – School, Competitions, Trips

PIT Chairman

  1. Meets with Director and PIT staff to determine the needs of the show before each event;
  2. Determines the number of needed volunteers for each event;
  3. Loads and unloads the equipment over the course of any event from the truck,
  4. Moves the equipment to any determined location,
  5. Travels/drives in the truck with other volunteers to the events;

PIT  HELPERS: (8)

  1. Travels to the event and assists the PIT Chairman with assigned duties,
  2. Wear appropriate clothing and shoes as well as gloves to ensure safety.
  3. Assist at football games, bringing the pit equipment to and from the band room,
  4. Stages the PIT and other props for the show.
  5. Assist with fixing problems.

Uniform Volunteers

Uniform Chairman: (Currently Vacant; need an interested individual)

  1. Meets with the band director to establish the needs of the band for the year,
  2. During marching band camp, measures and fits all new and returning students with a uniform,
  3. Establishes a system for the uniforms,
  4. Performs any sewing needs to ensure proper fit of uniforms,
  5. Repairs any issues quickly on days of events,

Uniform Helpers (2)

  1. Assist in the chair’s duties,
  2. attends events, and help as needed.
  3. Washing, sewing, etc.